Notice is hereby given to all Equine Canada members that a General Meeting of its Members has been called for:
When: September 22, 2012 at 4 pm EDST
Where: 450 chemin de Gaspé, Bromont Equestrian Park, Quebec – Hospitality Tent, Canadian Interprovincial Equestrian Championships
Why: For the purpose of voting on recommended changes to the official ByLaws of Equine Canada
Agenda: Agenda-Equine Canada General Meeting10 Sept 2012
As many of you know, the past several months have seen tremendous collaboration, on a number of fronts, on behalf of the country’s equestrian sport and horse industry. At the same time, the Federal Government enacted new legislation in 2011 governing Not-For-Profit Corporations – Equine Canada is a not-for-profit organization. This combination of events has necessitated the revision of several sections of the Equine Canada’s Bylaws. The Board of Directors has therefore called a General Meeting for the purpose of voting on the recommended revised Bylaws.
We have put together the following background information items to guide you through the recommended amendments:
Why is Equine Canada Revising its Bylaws?
Equine Bylaw Changes 2012
Canada Not-for-profit Corporations Act
Accord on Roles and Responsibilities
Letter to Voter Registrants
In order to vote, you must be eligible to vote and be in good-standing as of August 7, 2012 (please see below). Voter registration opens at 2 pm at the Park. You will be asked for photo ID and proof of membership with your provincial/territorial sports organization, or your Equine Canada Sports License or membership.
ONLINE VOTING IS NOW CLOSED If members registered to vote on-line and/or requested a ballot to vote between August 9 and 23, they will not be permitted to vote in person at the General Meeting, but of course are welcome and encouraged to attend.
All P/TAs, National Associations and Corporate members, in good standing as of August 7, can appoint a delegate to vote for their organization, in person, at the General Meeting, IF they have not already exercised this vote during the on-line voting period between August 9 to the 23. Please download and complete the Delegate Voter Registration Form – Bylaws and bring this with you to the voter registration desk at the General Meeting or email/fax to:
Crystal Labelle
Email: clabelle@equinecanada.ca
Fax: 613 248-3484
If you forget your form, additional copies will be available for completion at the voter registration desk.
On behalf of the Board of Directors, we hope you will take the time to exercise your vote on these recommended changes to the Equine Canada Bylaws.
Sincerely,
Michael Gallagher, President, Equine Canada Board of Directors
Tony LaGiorgia, Secretary, Equine Canada Board of Directors
Eligible Voters
• Any individual member in good standing (current 2012 membership as of August 7) with Equine Canada, including joint memberships with a Provincial/Territorial Sport Organization. Members will be asked to show proof of membership and residency in registering to vote. Junior members are not eligible to vote.
• Every Provincial/Territorial Sport Organization, in good standing for 2012 has one vote through an appointed delegate.
• Equine Canada National Association and Corporate members, in good standing for 2012, have one vote through an appointed delegate.
• All members who are under 18 on January 1, 2012 are juniors (for all of 2012) and may not vote (regardless of their age on August 7, 2012).
• All members who are 18 or older on January 1, 2012 are Individual members and may vote accordingly.
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